Office Assistant

Purpose: This position is responsible for supporting all aspects of the Ohio AFSCME Retiree Chapter 1184 program. The incumbent will serve as the first point of contact for chapter and subchapter leaders, members and potential members, and the incumbent must promote the vision of Ohio AFSCME retirees.

Primary Responsibility: (Positions descriptions may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.)

• Supports all chapter programs, meetings, committees, conferences, and conventions and assists with coordinating meeting logistics.
• Processes new membership applications, current member updates, and other information from members and potential members.
• Creates and maintains filing systems for various chapter records and activities. Sort, store, and retrieve information as needed.
• Schedules appointments, conference calls, and meetings. Assists with the facilitation of web meetings and takes notes as assigned.
• Answers incoming calls and handles requests for routine information. Screen calls, route calls, take or deliver messages, and place calls as requested.
• Sends and receives mail, including mail that may include payment or personal information and require special care.
• Creates spreadsheets, handouts, agendas, and other assets/files as needed.
• Performs and completes special projects in an effective and timely manner.
• Updates directories, departmental databases, and committee lists.
• Performs other related duties as assigned.

REQUIREMENTS:

Education & Experience:

• High school graduate or equivalent.
• Minimum of five (5) years of office experience plus general knowledge of office and organizational procedures or an equivalent combination of education and experience.

Skills:

• Excellent computer literacy.
• High level proficiency in MS Office Suite, especially Excel and Word.
• Proficiency in Adobe Acrobat or another PDF editing program.
• Proficiency with Google Workspace including Gmail, Google Drive, and Google Calendar.
• Proficiency with Zoom.
• Excellent knowledge of office and organizational procedures.
• Must be able to independently complete assignments and work under pressure to meet tight schedules.
• Must be able to complete data entry tasks with a high level of accuracy and attention to detail.
• Sufficient written and oral communication skills to exchange routine information.
•  Strong ability to proofread documents and compose correspondence.
• Must demonstrate a typing speed of 45-50 wpm.
• Ability to establish and maintain effective working relationships.
• Ability to communicate effectively and courteously with retiree members who may have limited computer skills, may be hard of hearing, may have recently lost a loved one, etc.
• Ability to travel from the office to other locations for meetings and events on a regular basis, as needed.
• Driver license required.
• Must be able to pass a background check.

**A Skills Assessment may be required of all candidates. **

To apply: Submit cover letter and resume by email to info@ohioafscmeretirees.org with Office Assistant in the subject line.

Ohio AFSCME Retiree Chapter 1184 is an equal opportunity employer, and, as such, does not discriminate an employee or applicant on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.